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Policy
The meeting room may not be used for commercial and/or for-profit purposes. Library-sponsored programs take priority over all other meeting room reservations. The library reserves the right to cancel meeting room reservations at any time in the event of a conflict with a Library-sponsored program. In these instances, the Organization will be contacted. The library is not responsible for notifying group members of cancellations or advertising a change in the meeting room schedule.
Who Can Rent the Meeting Room
The meeting room must be reserved by an adult (18 years of age or older) Lehigh Carbon Library Cooperative (LCLC) cardholder who is a Parkland School District resident. Persons bringing children to meetings must assume responsibility for their care and behavior.
Fee Schedule
Meeting room rental fees include the use of the room(s).
Meeting Room – Maximum Occupancy – 60 persons.
Payment of the rental fee must accompany the signed application, or a credit card receipt from the circulation desk must be attached to your application.
Renting organizations are responsible for any damage sustained to the flooring, walls, or equipment and will be charged full repair or replacement fees. The library reserves the right to charge a fee if facilities must be cleaned. No custodial service is available. No storage of the Organization’s items is available before or after the meeting.
Download the Policy
Adopted 3/23/2023
Revised & Approved 1/25/2024, 12/11/2025
Application
Please complete the application and return it to the library.
Inquiries
Question, please email:
Because Parkland Community Library’s meeting rooms are reserved for its residents, please consider these alternatives.
Application and Insurance
A signed Meeting Room Application and Waiver Form needs to be completed and submitted. Reservations cannot be guaranteed. Each application will be reviewed, and the contact person will receive confirmation as to the availability of a meeting room.
The meeting rooms will not be considered scheduled until confirmation is sent.
Room Setup
The library staff will not be responsible for room setup or rearranging furniture or equipment in advance of a meeting. The organization will be responsible for room setup and must return the room to the original arrangement after the meeting. Failure to comply may result in the suspension of a group’s meeting room privileges. Tables and chairs are provided.
Available Equipment
Available equipment that may be requested at the time of application includes Smart TV/Chromecast, Podium, and Microphone. Trained Library staff, when in the building, will provide basic assistance with library-owned equipment. If staff are not available, the library will provide simple written instructions for equipment use.
Meeting room use is contingent upon accepting the library’s meeting room policy.